As you begin your search for a janitorial service, are you noticing that prices are unclear, inconsistent, or downright confusing? This isn’t uncommon when cost comparing services of any kind – but especially for outsourced cleaning services.
When considering a prospective janitorial service provider’s proposal, know that it should break down not only the final price, but also how it was determined. Having this information upfront will help you when cost-comparing janitorial proposals, and add transparency that will create a more successful partnership in the future.
Let’s discuss the key factors that influence janitorial service prices below, as well as common pricing models. We’ll also talk through some tips on how to compare different prices and manage your cleaning budget effectively.
Key Factors That Influence Janitorial Service Prices
Putting a single price tag on cleaning services isn’t simple – there are too many fluctuating factors to create a one-size-fits-all fee. Plus, the needs for each type of building and industry are unique.
The following factors will often influence the final price you’ll see on an official bid:
- Square footage: Larger spaces equate to more time, labor, cleaning staff, and supplies.
- Number of rooms: A facility with many types of rooms and requirements will take more time and detail to clean than a large, uniform space.
- Type of building: The type of facility plays a big role in determining cost. Offices, schools, and industrial facilities, for example, each come with their own unique needs, resulting in very different cleaning checklists.
- Frequency of service: Your rate will be based on how often your facility needs to be serviced. Cleaning schedules can be daily, weekly, or monthly.
- Level of traffic: High-traffic spaces require more attention and detailed cleaning than spaces with fewer people coming and going each day.
- Certifications: The level of quality increases significantly when a cleaning team carries important janitorial certifications. It adds to the cost and the value of the service.
- Add-on services: Any additional services beyond basic cleaning will increase the cost. This may include items like specialized floor care, carpet cleaning, window washing, or disinfectant treatments.
Common Models for Janitorial Service Pricing
Providers may offer different options for how facilities are charged for janitorial services, but many of them follow similar models. Typical pricing models include:
- Flat rate: This model involves a fixed price that is preset in the contract and is based on building size and scope of work.
- Hourly rate: When you’re charged by the hour, the total cost can fluctuate because the team logs the amount of time spent cleaning each visit. This option can be less predictable, making budgeting tricky for the facility.
- Rate per square foot: This model is often best suited for industrial facilities that have open, spacious layouts and routine cleaning tasks, such as a warehouse.
- Customized quotes: Most janitorial providers will offer a custom quote tailored to the specific facility’s scope of work and needs. This is common for facilities with changing needs and unpredictable schedules.
How to Find the Best Janitorial Service Price
To determine the best price, request proposals from a few different janitorial providers. Then compare costs and services to see who offers the best value. Examine each proposal to ensure it includes expected items – like supplies, equipment, and frequency. You’ll want to avoid hidden costs that might pop up unexpectedly when it comes time to pay.
While cost is an important factor and impacts your business’s bottom line, it shouldn’t be the only consideration. Lower price doesn’t always come with the best quality service. Compare the scope of work, references, schedule, and certifications. The best bid is the one that matches your business’s goals and budget.
Tips for Managing the Cost of Janitorial Services
If the total estimate is higher than you’d like to spend, but you love the janitorial service provider, ask your provider about ways to adjust your plan for affordability. Reducing frequency can help you balance cost, while still meeting cleanliness goals. Also, ask your provider about bundled services to get more value out of your investment.
It’s also important to remember to review contracts regularly to update as needed. This ensures you’re getting the best, most competitive price available in your area. It also helps you avoid paying for services you no longer need later on down the road.
Start Comparing Janitorial Service Costs
There are several contributing factors when it comes to determining janitorial service prices, including facility size, type, traffic, and frequency.
Don’t forget that the lowest price may not be your best deal. The right choice for your business finds the sweet spot between cost and quality, ensuring your workspace gets top care within your budget. There are also non-financial factors that should play a role in your decision, including the credibility and flexibility of the provider.
Ready to start comparing estimates? Reach out today to schedule a free walkthrough and receive a customized quote for your facility.
